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How to Stay Organized When Leasing and Managing a Rental Property

A Desk with a Planner, Phone, Coffee, and LaptopAs a single-family Oak Park rental property owner, staying organized is critical. This might be challenging when you have a lot of demands on your time and energy. One technique to simplify staying organized is to consider your rental properties as a business and have a designated office space for your management work and information. Establishing a leasing office is an excellent method to keep yourself organized and manage your properties better. Here are a couple of recommendations.

Set Aside Work Space

In the beginning, choose a space in your home that can be devoted to your property management work. This doesn’t need to be a vast space – simply a corner of a room might suffice. The major point is to have a designated area for your property management tasks. This will help you stay organized and focused while dealing with your rental business.

Create and Follow a System

After that, set up your workspace with all you need to effortlessly and efficiently do your daily tasks. This should entail making a filing system in your office. This can be as easy as creating folders for each of your properties and putting all of your important documents – lease agreements, rental applications, and so on. – in these folders. Keeping things organized and in one place will make it easy to find what you need when you need it.

If your leasing activities are mostly digital, as with many Oak Park property managers, you can create a system using folders on your computer. You can also utilize cloud-based storage solutions, like Google Drive or Dropbox, to keep your files organized and accessible from anywhere.

Personalize Your Space

Make your office space your own to make your office a place you want to be. Add personal touches, such as photos or artwork, to make it a spot you enjoy spending time in. This will help you stay motivated and organized when working on your rental business.

Set Aside Time

Lastly, don’t forget to schedule time each week to organize your workspace. Just as you need to set aside time to work on your property management tasks, you have to provide yourself time to complete organization tasks, too. For instance, at least once a week, go through your business mail and other documents and shred everything you don’t need to keep. This will help your office remain free of clutter. Also, for digital files, develop and use a consistent naming system that will help you sort and file important information without missing anything. Dedicating a few hours every week to your rental business will greatly influence how smoothly everything runs.

You can keep organized when leasing and managing a rental property by implementing these recommendations. Keeping an organized office will simplify your work as a single-family rental property owner and help you run your business more efficiently.


However, perhaps the primary time-saver for rental property owners is to employ a quality property management company such as Real Property Management Main to attend to all the day-to-day management tasks. Due to this, you can focus on the bigger picture and leave the details to us. Contact us online to learn more about our quality property management services.

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